SWVS 2026 Henry B Gonzalez Convention Center San Antonio, TX September 16-20, 2026
Discount Price Deadline Date SEPTEMBER 2nd Method of payment must accompany your order
Payment Terms and Conditions
1. Definitions & Scope Customer means the party ordering Services or Goods from AGS. Engagement means any work AGS performs, including an Event (e.g., trade show, conference, or similar) or a Project (non‑event work such as graphics/print). Exhibitor means a Customer participating in an Event. Site means the venue, facility, or other delivery/installation location. Goods means items rented or sold by AGS. Services means services AGS provides, including without limitation rental of equipment and furnishings, installation/ dismantle, on‑site services, logistics coordination, graphics/ print, and related services. Order/Quote/SOW means documents describing scope, schedule, quantities, and pricing for an Engagement. Deliverables means the finished output of Services or Goods delivered (e.g., printed graphics). These Terms bind Customer, AGS, and their respective permitted agents and representatives. 2. Agreement to Terms & Establishment of Company Account By submitting a signed Method of Payment Form, Customer agrees to these Terms and all related service forms applicable to Customer and its agents. Alternatively, Customer may agree to these Terms through the Method of Payment submission process on AGS’s online ecommerce platform(s). Such acceptance requires Customer (or its authorized account holder) to provide a valid email address as an electronic signature before beginning the ordering process. Acceptance through the ecommerce platform(s) is binding on Customer and its agents to the same extent as a signed Method of Payment Form. When selecting “Keep this Method of Payment on file for future events,” Customer establishes a company account with AGS for one (1) calendar year, covering all active and future transactions regardless of Engagement. Customer is responsible for maintaining an active credit card on file, regardless of account balance. Third-party credit cards, when identified on the Method of Payment Form, are exempt and will instead establish a single event/project account for the period of service. 3. Rental Basis for Materials and Equipment All materials and equipment provided by AGS are furnished on a rental basis and remain the sole property of AGS
unless explicitly identified as a sale. 4. Limitation of Liability AGS shall not be liable for any indirect, incidental, special, or consequential damages, including lost profits or business opportunities, arising from the use of or inability to use AGS’s Services, equipment, or materials. AGS’s liability shall in no event exceed the total fees paid by Customer for the specific Service giving rise to the claim. 5. Indemnification Customer agrees to indemnify, defend, and hold harmless AGS, its officers, employees, and agents from and against any and all claims, liabilities, damages, losses, and expenses (including reasonable attorneys’ fees) arising out of or resulting from Customer’s negligence, breach of these Terms, violation of applicable law, or use of AGS equipment or Services. 6. Force Majeure Neither AGS nor Customer shall be liable for delays or failure in performance caused by acts of God, natural disasters, government actions, labor disputes, pandemics, or other events beyond their reasonable control. Obligations for Services rendered prior to such events remain enforceable and payable. 7. Insurance Requirements; No Insurance by AGS Customer shall maintain appropriate liability and property insurance coverage during the Engagement, including coverage for damages to Customer property, rented equipment, and third‑party claims, in commercially reasonable amounts. Upon request, Customer shall provide AGS with a certificate of insurance evidencing such coverage. No Insurance by AGS; Risk of Loss. AGS is not an insurer and does not provide insurance for Customer’s property. Risk of loss or damage to Customer’s property remains with Customer at all times; Customer is responsible for maintaining appropriate insurance for its property. 8. Payment Terms a. Payment of Balances All Orders must be accompanied by a Method of Payment Form. AGS accepts payments in U.S. funds via company check, Visa, MasterCard, or American Express. Any Order submitted without a valid
AGS Expo Services • 4561 SW 34th Street • Orlando, FL 32811 Phone: 407.292.0025 • Fax: 407.292.4414 Email: eventservices@ags-expo.com Order Online: www.ags-expo.com
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