SWVS 2026 Henry B Gonzalez Convention Center San Antonio, TX September 16-20, 2026
Discount Price Deadline Date SEPTEMBER 2nd Method of payment must accompany your order
Payment Terms and Conditions
scheduled start. Regardless, a credit card is required on file. Returned checks will incur a Non‑Sufficient Funds fee. i. No Cash Acceptance On Site Cash payments are prohibited on Site, except where AGS expressly approves in writing. j. Right to Withhold Services or Release of Orders for Non‑Payment AGS may suspend or withhold Services, including release of rented equipment or additional Orders, until past‑due amounts are paid in full. k. Prepayment Requirement After Delinquency Following any delinquency or history of disputes, AGS may require
payment method, or with an outstanding balance, will be charged to the primary credit card on file. b. Credit Card Requirement A zero balance does not waive the requirement to maintain a valid credit card on file. c. Wire or ACH Funds Transfers AGS may accept Wire or ACH transfers for open or advance deposits. A valid credit card must remain on file regardless. Transfers must be noticed to AGS via a trackable carrier service with details (Engagement/Event, company name, booth number if applicable, and Services covered) and received at least ten (10) business days before the first day of move‑in or scheduled start. Failure to properly notice transfers may result in AGS’s inability to guarantee crediting of funds. Fees imposed by financial institutions and AGS policy apply. AGS may withhold Services for payment deficiencies arising from such fees. d. Payment Method Changes If Customer requests any change to the payment method after an Order has been submitted or processed — including, without limitation, (i) transferring balances between credit cards or other payment methods within the same account, (ii) substituting a different credit card or payment method for all or part of an existing Order, or (iii) reprocessing charges previously applied — AGS may assess a Payment Change Fee. This fee may be calculated as (a) a percentage of the amount transferred or reprocessed, not to exceed seven percent (7%), or (b) a flat convenience/reprocessing fee in an amount reasonably determined by AGS, depending on the nature of the request and administrative costs incurred. e. Credit Authorization AGS reserves the right to verify available credit on any card presented. If Customer fails to review or settle invoices before Engagement close (for Events, before Event close), charges will automatically be applied to the credit card on file. f. Discount Eligibility Discounts are available only if advance Orders are accompanied by payment and received prior to the published Order deadline date. g. Payment Upon Presentation Full payment is required upon presentation of invoices/statements (including at the Site for Events). Customer must settle all accounts prior to Engagement close (for Events, prior to Event close). h. Company Check Payments Company checks must be received at least fourteen (14) days prior to move‑in or
full prepayment for future Services. 9. Account Audits and Adjustments
No invoice or statement shall be deemed final. AGS reserves the right to audit and adjust accounts before, during, or after an Engagement. Services such as, but not limited to, Labor, Material Handling, Furnishings, and custom or quoted items are estimates subject to final billing upon completion. Any adjustments will be billed to the payment method on file or must be paid upon invoice presentation. 10. Responsibility for Payments Customer remains ultimately responsible for payment of all labor, equipment, and Services, whether ordered by Customer, its display builder, contractors, or other authorized parties. 11. Exhibitor-Appointed Contractors (EACs) a. Responsibility Customer remains fully responsible for all Services, labor, and equipment ordered on its behalf, including those arranged, performed, or supervised by an exhibitor-appointed contractor (“EAC”). Engaging an EAC does not relieve Customer of any payment, liability, or compliance obligations under these Terms. b. Payment Default If an EAC or other third-party acting for Customer fails to remit payment for any Services or Goods provided by AGS, Customer authorizes AGS to charge Customer’s primary payment method on file for any unpaid balances. Such amounts shall be deemed Customer’s direct obligation to AGS. c. Insurance and Authorization All EACs must submit to AGS, prior to move-in: (i) a current certificate of insurance
AGS Expo Services • 4561 SW 34th Street • Orlando, FL 32811 Phone: 407.292.0025 • Fax: 407.292.4414 Email: eventservices@ags-expo.com Order Online: www.ags-expo.com
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