SWVS 2026 Henry B Gonzalez Convention Center San Antonio, TX September 16-20, 2026
Discount Price Deadline Date SEPTEMBER 2nd Method of payment must accompany your order
Terms & Conditions of Contract - Material Handling Services
any loss or damage while Goods are in Customer’s booth at any time, whether the booth is attended or unattended, and continuing until tender to the Carrier-of-record and documented receipt by that Carrier (e.g., signed bill of lading, dock receipt, or electronic handoff confirmation). Outbound forms/bills of lading will be checked at pickup; discrepancies in count/condition will be documented. j. Special Handling Needs. No liability for loss, damage, or delays for Goods requiring special devices or facilities unless AGS received advance notice sufficient to obtain proper equipment. AGS may refuse movement/acceptance when equipment/facility limitations exist. Customer must arrange special needs with AGS (or alternate agents where AGS cannot perform due to contractual or legal limits). k. Mitigation; Perishables; Unsafe or Leaking Goods. AGS may, but is not obligated to, take reasonable steps to protect perishable, unsafe, or leaking Goods (including segregation, over‑packing, neutralization, or disposal without compensation ). Customer is responsible for all related costs and shall indemnify the AGS Parties for resulting claims. l. Accessible Storage. Storage charges are for space only and are not insurance, a bailment, or a guarantee of custody, security, inventory control, or condition. AGS assumes no liability for any loss, damage, theft, misplacement, shrinkage, or deterioration while Goods are in Accessible Storage. Customer remains solely responsible for insuring Goods and accepts all risk. Daily charges apply at AGS’s posted rates then in effect. 8. Agency Status; Substitution of Carriers a. Agency Only; Not a Bailee/Shipper. For receipt, handling, temporary storage, and reloading, AGS acts solely as Customer’s agent , not as a bailee or shipper. If AGS signs any delivery receipt, bill of lading, or similar document, it does so as Customer’s agent , and Customer retains all liability for loss/damage/theft/delay. Nothing herein converts AGS into a “motor carrier,”“freight forwarder,” or other carrier under 49 U.S.C. § 13102, nor imposes liability under 49 U.S.C. § 14706 (Carmack). b. Substitution of Carriers. To expedite removal of Goods from the Event Site, AGS may change Customer’s designated Carrier if that carrier fails to pick up on time.
shrink‑wrapped Goods. Goods must withstand handling by heavy equipment (e.g., forklifts, cranes, dollies). b. Receipt of Goods. No liability for Goods received without receipts/freight bills or without piece counts, or for bulk shipments (e.g., UPS, air freight, van lines). Such Goods are delivered to booth without guaranteed piece count or condition. c. Force Majeure. No liability for loss/damage due to events listed in Section 5 (force majeure and similar causes). d. Cold Storage. Stored at Customer’s sole risk. e. Empty Storage. No liability for loss or damage to Goods, crates, or contents while containers are in empty storage. Customer must affix AGS “Empty” labels and remove any pre‑existing labels. f. Freight Re‑Route / Drayback / Abandonment; Missed Pickup Window. Customer is responsible for accurate outbound paperwork and labels. Goods left on the floor after the event closing deadline—or when Customer’s Carrier fails to check in by the published outbound cutoff or within 30 minutes of the scheduled pickup window—may be removed and shipped or drayed at AGS’s discretion and at Customer’s expense, including return shipping. If drayed back to a warehouse, a Service Fee minimum of $850.00 applies for transportation and/ or storage; drayback fees typically range from $850 to $2,500 (movement to local warehouse only; excludes final shipping/handling). After drayback, storage/demurrage and administrative charges will accrue at AGS’s posted rates then in effect (available at the AGS Service Desk), per day with a daily minimum. Items abandoned by exhibitors are subject to a Service Fee beginning at $500 , in addition to any venue or Carrier charges. AGS assumes no liability for any re‑routing, drayback, storage, or disposal. g. Concealed Damage / Fragile or Improperly Packaged Goods . No liability for concealed loss/damage, including to glass, electronics, prototypes, original art, uncrated Goods, or improperly packaged/labeled items. h. Unattended Goods . From inbound receipt through outbound loading—including the entire event term—AGS assumes no liability for loss/damage to unattended Goods. Customer must insure its Goods. i. Unattended or Attended Booths. AGS is not liable for
AGS Expo Services • 4561 SW 34th Street • Orlando, FL 32811 Phone: 407.292.0025 • Fax: 407.292.4414 Email: eventservices@ags-expo.com Order Online: www.ags-expo.com
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