SWVS 2026 Henry B Gonzalez Convention Center San Antonio, TX September 16-20, 2026
Discount Price Deadline Date SEPTEMBER 2nd Method of payment must accompany your order
Terms & Conditions of Contract - Material Handling Services
c. Re‑weigh / Re‑measure Authority. AGS may re‑weigh, re‑measure, or re‑classify shipments and invoice based on actuals, including special handling surcharges per AGS’s posted rates. 9. Labor Services; Liability and Supervision AGS provides labor services—including but not limited to installation, dismantle, rigging, carpentry, and cleaning— subject to these same Terms and Conditions. When Customer elects supervised labor, AGS’s liability is limited to direct physical loss or damage to property caused solely and directly by AGS’s gross negligence or willful misconduct, and in no case shall exceed the lesser of (i) the cost of such labor services or (ii) the depreciated value of the affected property. For dismantle or removal services, Customer acknowledges that AGS did not participate in the original installation and therefore must rely entirely on Customer-supplied information, diagrams, and instructions to identify proper disassembly, packing, and shipping procedures. Customer is responsible for ensuring that all materials, containers, and packing components are in safe, usable condition for dismantle and transport. AGS shall have no liability for damage, loss, or delay arising from incomplete, inaccurate, or inadequate instructions, or from the condition of display assets or packing materials. Customer is responsible for ensuring that all display materials, structural elements, and accompanying instructions, diagrams, and hardware provided for installation or dismantle are complete, accurate, and suitable for assembly. AGS shall have no liability for loss, damage, or improper setup arising from incomplete, unclear, or faulty exhibitor-supplied information or materials. When Customer elects unsupervised labor, Customer assumes all risk and responsibility for direction, supervision, and results of the work. AGS shall not be liable for any loss, damage, or injury arising from unsupervised labor, and Customer shall defend, indemnify, and hold harmless AGS and event management (including reasonable defense costs) from all resulting claims. AGS shall not be responsible for delays, work stoppages, or performance failures caused by union disputes, walkouts, strikes, or other labor actions beyond its control.
AGS may, in its sole discretion, refuse to perform or continue work that, in its judgment, would create an unsafe condition or violate applicable facility, union, or regulatory requirements. Such refusal shall not constitute a breach of these Terms, and Customer remains responsible for all labor ordered up to that point. 10. Measure of Damages; Released Value Option a. Sole Monetary Relief. If AGS is found liable for loss/ damage to Goods, AGS’s maximum liability is the lesser of: $0.50 per pound, $100 per container, or $1,500 per shipment. b. Labor. For provisions governing AGS’s liability and Customer responsibilities for labor services, see the section titled “Labor Services; Liability and Supervision.” c. Released Value Increase (Optional). Prior to service performance and subject to AGS’s written acceptance and additional charges, Customer may request a higher released value limit for a specific shipment or project. Any approved increase will be documented in writing, applies only to direct physical loss caused solely by AGS’s gross negligence or willful misconduct, and shall not exceed an aggregate cap agreed by the parties. Declared values or released rates stated on any carrier bill of lading do not alter AGS’s liability limits; only a written released‑value increase executed by AGS under this §8.c modifies AGS’s limits. 11. Insurance; Claims; Evidence; Legal Action Notices a. Insurance. AGS IS NOT AN INSURANCE COMPANY AND DOES NOT OFFER OR PROVIDE INSURANCE. Customer is solely responsible for insuring Goods at all times (including storage, transit to/from the Event Site, and while on the floor). “All Risk” coverage is strongly recommended. Customer shall maintain at its expense: (i) commercial general liability insurance with limits customary for trade‑show exhibitors, naming AGS as an additional insured on a primary and non‑contributory basis, and (ii) property insurance covering Goods on an “all risk” basis. Certificates/endorsements shall be produced upon request. b. Notice of Loss or Damage. To preserve a claim, Customer must notify AGS (or its agent) within 24 hours of the occurrence, as evidenced by an Incident Report completed on site.
AGS Expo Services • 4561 SW 34th Street • Orlando, FL 32811 Phone: 407.292.0025 • Fax: 407.292.4414 Email: eventservices@ags-expo.com Order Online: www.ags-expo.com
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